ALERT: Credit Report Forms Change January 1, 2013

by Michael Haberman on December 26, 2012 · 1 comment


As of January 1st employers must begin using new forms when performing background checks.

While you are partying and watching football on January 1 a new regulation goes into effect. It will have an IMMEDIATE EFFECT on how your business must conduct background checks through third-party companies.

Consumer Financial Protection Bureau

The CFPB is a one year old agency that has taken over the enforcement of the Fair Credit Reporting Act (FCRA) from the Federal Trade Commission. This new, 889 person agency, enforces the consumer protection aspects of the FCRA and the Dodd-Frank Act. As we all know this includes criminal and credit background checks performed by third-parties on behalf of employers. If you are not aware of an employer’s responsibility see these previous blog posts:

Background Checks: Why the FCRA Basics Are Important

Background Checks and the Fair Credit Reporting Act

Use of Background Checks Requires Common Sense

New Forms

Naturally a new agency of the federal government is going to issue its own forms. So as of January 1 they require the use of three new forms:

  • A Summary of Your Rights Under the Fair Credit Reporting Act. This is to be provided to employers by the credit reporting vendor that is used. Employers must provide this form to an employee prior to taking an adverse employment action based on a consumer report. 
  • Notice to Furnishers of Information: Obligations of Furnishers Under the FCRA
  • Notice to Users of Consumer Reports: Obligations of Users Under the FCRA

In reality these forms are similar to the forms previously used, but they have been revised to remove references to the FTC.

What an employer must do

If you are an employer who uses a third-party reference or background checking service you must be sure they have supplied you with the new forms. So you know what they look like you can click here and look for Appendix K and view or download the forms. If  your service has not supplied you with these forms or has no idea what you are talking about you may want to reconsider working with them.

Increased scrutiny


The EEOC has put a new emphasis on the potential for discrimination in the use of background checks. See EEOC Issues New Restrictions On the Use of Background Checks for further information. Between these two agencies focusing on the use of background checks it behooves you to make sure you are using them correctly and that starts with making sure you have the right forms as of your first background check in 2013.

Sign up for free HR Solutions updates via email

Omega HR Solutions, Inc. uses creative human resource solutions to provide answers to time, money and service issues with employers and their employees. Visit our Products and Services page for more information or contact us to learn how we can help your organization.

{ 1 comment… read it below or add one }

silver account January 2, 2013 at 3:08 am

I never heard of that before. They do their background checks using a third party agency and all they do is verify employment dates so as long as you have a voice on the other end of the line that can vouch for the dates you put down you’re ok. I know they didn’t check my salary history though.


Leave a Comment

Previous post:

Next post: